Reponsibilities:
Manage customer invoicing, accounts receivable, payment tracking, aging, and collection follow-up activities.Process and coordinate accounts payable, vendor invoices, subcontractor payments, recurring expenses, and company obligations.Support payroll processing, employee timekeeping, payroll reconciliation, deductions, reimbursements, and related administrative activities.Maintain accurate customer, vendor, employee, project, contract, purchase order, and billing records.Prepare invoices in accordance with customer contracts, purchase orders, statements of work, billing schedules, and supporting documentation requirements.Track invoice submission, acceptance, payment status, outstanding balances, and customer accounts receivable.Coordinate with customer accounts payable departments to resolve invoice discrepancies, missing documentation, payment delays, and billing questions.Support project and contract financial tracking including labor, expenses, subcontractor costs, materials, revenue, margins, and budget performance.Maintain job costing and financial records by customer, contract, project, task, labor category, or business unit as required.Support reconciliation of bank, credit card, payroll, accounts receivable, accounts payable, and other financial accounts.Prepare recurring operational and financial reports including cash flow, receivables, payables, revenue, expenses, project financials, and management dashboards.Support company budgeting, forecasting, cash-flow planning, expense management, and financial-performance analysis.Coordinate employee expense reports, travel expenses, corporate card activity, reimbursements, and supporting documentation.Maintain vendor and subcontractor records including W-9s, payment information, purchase orders, agreements, insurance documentation, and related business records.Support procurement administration including purchase requests, purchase orders, vendor quotes, receiving documentation, and transaction reconciliation.Assist with contract administration, funding tracking, billing requirements, labor categories, rates, periods of performance, and financial deliverables.Maintain organized electronic records supporting accounting, payroll, contracts, customers, vendors, audits, and business operations.Coordinate with external accountants, bookkeepers, tax professionals, payroll providers, banks, insurance providers, and other business service partners.Support month-end and year-end close activities by preparing reconciliations, schedules, documentation, and supporting financial information.Assist with development and maintenance of internal financial controls, approval workflows, operating procedures, and administrative processes.Support employee onboarding and offboarding activities related to payroll, timekeeping, expense systems, equipment, and business administration.Identify opportunities to automate and improve invoicing, accounting, payroll, reporting, financial tracking, and administrative workflows.Maintain confidentiality and appropriately handle sensitive company, employee, customer, payroll, and financial information.
